Cowboy Capital Association

The Cowboy Capital Association (“CCA,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website, become a member, subscribe to our communications, register for an event, submit information to us, or otherwise interact with CCA.

This Privacy Policy applies to the official Cowboy Capital Association website and online services operated by or on behalf of CCA. It does not apply to third-party websites, social media platforms, or other services that may be linked from our website. Those services are governed by their own privacy policies.

1. Information We Collect

We may collect information in two primary ways: information collected automatically when you use our website and information you voluntarily provide to us.

Information Collected Automatically

When you visit our website, certain information may be automatically collected through standard website technologies. This information may include:

• Internet Protocol (IP) address
• Browser type
• Device type
• Operating system
• Date and time of your visit
• Pages viewed
• Referring or exit pages
• General website activity
• Cookie and similar technology information

We may use this information to understand how visitors use our website, improve website performance, measure engagement, maintain website security, and identify technical issues.

Information You Provide to Us

You may voluntarily provide personal information when interacting with CCA. Depending on the activity, this information may include:

• Name
• Email address
• Telephone number
• Mailing or business address
• Business or organization name
• Job title
• Membership information
• Event registration information
• Communication preferences
• Information submitted through contact forms
• Information submitted through membership applications
• Information submitted for business directories or community resources
• Information included in surveys, applications, nominations, sponsorship inquiries, or other submissions
• Payment or transaction-related information when applicable

The specific information collected depends upon how you choose to interact with CCA.

2. Membership Information

When you apply for, renew, or maintain a CCA membership, we may collect information necessary to administer that membership.

This may include your name, business or organization name, contact information, business category, website, social media information, membership level, and other information you choose to provide.

Certain business information may be displayed publicly through a CCA membership directory or similar business resource when applicable. Information intended for public directory use may include business name, business category, website, telephone number, address, description, and other business information.

CCA may use third-party membership management platforms to process membership applications, renewals, event registrations, payments, and member communications. Information submitted through those platforms may also be subject to the privacy practices of the applicable service provider.

3. Newsletter and Marketing Communications

If you subscribe to the CCA newsletter, including The Pony Express, request information, become a member, attend an event, or otherwise establish a relationship with CCA, we may use your contact information to communicate with you about:

• CCA news and announcements
• Business and economic development information
• Membership information
• Community updates
• Advocacy-related information
• Events and programs
• Sponsorship opportunities
• Business resources
• Surveys and community initiatives
• Other CCA activities and opportunities

You may unsubscribe from promotional email communications at any time by using the unsubscribe link contained in the email or by contacting CCA at info@ccabandera.org.

Certain administrative or transactional communications related to an active membership, registration, payment, or other requested service may still be sent when necessary.

4. Events, Programs, and Registrations

When you register for or participate in a CCA event, meeting, program, workshop, or other activity, we may collect information such as your name, email address, telephone number, business or organization, job title, registration selections, and payment information when applicable.

We use this information to:

• Process registrations
• Communicate event information
• Manage attendance
• Administer payments
• Provide requested services
• Evaluate and improve CCA programs
• Communicate about related future programs and opportunities

CCA events may also be photographed or recorded for promotional, historical, informational, or marketing purposes. When appropriate, additional photography or recording notices may be provided at individual events.

5. How We Use Personal Information

CCA may use information we collect to:

• Operate and maintain our website
• Administer memberships
• Maintain member and business directories
• Process event registrations
• Provide programs and services
• Respond to inquiries and requests
• Send newsletters and organizational communications
• Communicate business, economic development, community, and advocacy information
• Process transactions and payments
• Manage sponsorships and partnerships
• Conduct surveys and gather feedback
• Analyze website traffic and engagement
• Improve our website, membership offerings, programs, and communications
• Prevent fraud, misuse, or security threats
• Maintain organizational and financial records
• Comply with legal and regulatory requirements
• Protect the rights, property, and safety of CCA, its members, website visitors, and others
• Carry out other purposes disclosed at the time information is collected

We may also use aggregated or de-identified information for research, reporting, planning, statistical analysis, and organizational purposes. Such information does not personally identify individual users.

6. How We Share Information

CCA does not sell your personal information.

We may share information with third parties when reasonably necessary to operate CCA and provide our services.

This may include service providers that assist us with:

• Website hosting and maintenance
• Membership management
• Email communications
• Event registration
• Payment processing
• Website analytics
• Database management
• Cloud storage
• Marketing and communications
• Security and fraud prevention
• Other administrative or technology services

These providers may receive only the information reasonably necessary to perform services on CCA’s behalf and are subject to their own contractual and privacy obligations.

We may also disclose information:

• With your consent or at your direction
• When necessary to complete a transaction or service you requested
• When required by applicable law, regulation, subpoena, court order, or other legal process
• When reasonably necessary to protect the rights, property, safety, or security of CCA or others
• In connection with suspected fraud, misuse, security threats, or unlawful activity
• In connection with an organizational restructuring, merger, transfer, or similar transaction involving CCA, if applicable

Public business information voluntarily submitted for inclusion in a CCA business or membership directory may be made publicly available.

7. Payment Information

CCA may use third-party payment processors to handle membership dues, registrations, sponsorships, donations, or other transactions.

Payment card information may be collected and processed directly by the applicable payment processor rather than stored directly by CCA. Transactions processed through third-party providers are also subject to those providers’ terms and privacy practices.

CCA does not intentionally retain complete payment card numbers or card security codes unless necessary and permitted under applicable payment security requirements.

8. Cookies and Similar Technologies

CCA’s website may use cookies and similar technologies to operate the website, remember preferences, understand website traffic, analyze visitor behavior, improve website performance, and support communications or marketing activities.

Cookies are small files stored on your device by your browser.

Depending upon the technologies used on our website, cookies may be used for:

• Essential website functionality
• Website security
• Remembering user preferences
• Website analytics
• Measuring traffic and engagement
• Improving website performance
• Marketing or advertising measurement

Most browsers allow you to control or disable cookies through browser settings. Disabling certain cookies may affect the functionality or availability of portions of the website.

9. Website Analytics and Third-Party Services

CCA may use third-party analytics, website, membership, email, payment, and communications services to help operate our website and organization.

These services may collect certain technical or usage information according to their own privacy policies.

Links to third-party websites may also appear on the CCA website. CCA is not responsible for the privacy practices, security, accuracy, or content of third-party websites or services.

We encourage visitors to review the privacy policies of third-party services before providing personal information.

10. Social Media

CCA may maintain profiles or pages on third-party social media platforms. When you interact with CCA through a social media platform, the platform may collect information about your activity according to its own privacy policies and settings.

Our website may also contain social media links, sharing features, embedded content, or similar tools. These features may allow third parties to collect information such as your IP address, the page you are visiting, or your interactions with the feature. Your interactions with third-party social media services are governed by the privacy practices of those companies.

11. Public Submissions

Certain information submitted to CCA may be intended for public distribution.

Examples may include:

• Business directory listings
• Event submissions
• Community announcements
• Testimonials
• Member spotlights
• Business descriptions
• Photographs
• Comments or quotes submitted for publication

Please do not submit information for public publication that you do not want publicly disclosed.

CCA may edit, format, or remove publicly submitted content when reasonably necessary for accuracy, relevance, formatting, organizational standards, or legal compliance.

12. Data Retention

CCA retains personal information only for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, maintain organizational and financial records, comply with legal obligations, resolve disputes, enforce agreements, and support legitimate organizational operations.

Retention periods may vary depending on the type of information and the reason it was collected. Some information may remain temporarily within backups, archives, financial records, or other systems even after active records have been deleted.

13. Your Privacy Choices and Rights

Depending on where you reside and applicable law, you may have certain rights regarding your personal information.

These may include the right to:

• Request access to personal information we maintain about you
• Request correction of inaccurate information
• Request deletion of certain personal information
• Request information regarding how your personal information is used
• Withdraw consent when processing is based upon consent
• Opt out of promotional email communications

Certain information may need to be retained when required by law, for financial or recordkeeping purposes, to complete requested services, to protect legal rights, or for other legitimate organizational purposes.

To submit a privacy-related request, contact info@ccabandera.org. We may take reasonable steps to verify your identity before fulfilling certain requests.

14. Data Security

CCA takes reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, disclosure, alteration, loss, or misuse.

However, no website, internet transmission, electronic storage system, or database can be guaranteed to be completely secure. Accordingly, CCA cannot guarantee the absolute security of information transmitted or stored electronically.

15. Children’s Privacy

CCA’s website and online services are not directed toward children under the age of 13, and CCA does not knowingly collect personal information online directly from children under 13 without appropriate parental or guardian consent. If we learn that personal information from a child has been collected inappropriately, we will take reasonable steps to delete it.

A parent or guardian who believes a child has provided personal information to CCA may contact us at info@ccabandera.org.

16. Email Communications

You may unsubscribe from promotional emails by following the unsubscribe instructions included in those communications.

You may also request removal from promotional email lists by contacting info@ccabandera.org.

Please note that opting out of promotional communications may not prevent CCA from sending necessary administrative, membership, transactional, registration, or service-related communications.

17. Changes to This Privacy Policy

CCA may update this Privacy Policy periodically to reflect changes in our practices, technology, services, legal requirements, or organizational operations.

When changes are made, the updated Privacy Policy will be posted on our website with a revised Last Updated date.

We encourage visitors and members to review this Privacy Policy periodically.

18. Contact Us

If you have questions about this Privacy Policy, the information CCA collects, or your privacy rights, please contact:

Cowboy Capital Association
1105 Cypress St., Suite 2
Bandera, Texas 78003
United States

Email: info@ccabandera.org

For privacy-related requests, please include enough information for us to understand and respond to your request.